Privacy Policy of Lightworx Ltd/Landscape Photographer of the Year (“LPOTY”)

Lightworx Limited (LPOTY) takes the privacy of your personal information seriously and, when dealing with all data received from visitors to the site, will only use it in accordance with the current data protection law in the UK and this privacy policy. This privacy policy applies to personal information about individuals. It does not apply to information we hold about companies and other organisations.

1) How your information is collected

a) we collect information directly entered by you. For example, if you use the contact form or mailing list form on our website, enter our competition or email/write to us directly,

b) we collect information from your use of our website passively. We use tracking tools like browser cookies to collect information about your use of the service,

c) we collect information about users over time when you use this website,

d) occasionally from other third parties who may lawfully pass to us information about you, and

e) we combine information. For example, we may combine information that we have collected offline with information we collect online. Or we may combine information we get from a third party, such as PayPal who collect our online payments, with information we already have.

2) How your Personal Data is Used (All site users)

You do not need to supply personal data to view the website. However, please be aware that cookies are used to let us monitor how you are using the site, as these will help us make improvements for the future. These will not be linked to any information that allows you to be personally identified. Your IP address may also be used to examine usage trends, but, again, this will not allow for any identification. You can change the settings within your own browser if you wish to restrict the collection of such information. The 'Cookie' section gives advice on how to do this but please be aware that changing the settings may prevent you from taking full advantage of the website.

If you wish to sign up to our mailing list, you can do so via the form on our homepage. We use to fulfil and manage our mailing list and, if you enter your information using the web form, it will be stored in our account with them, on their servers. We will send occasional newsletters and updates if you have asked to receive them but you can opt out at any time by clicking the ‘unsubscribe’ link at the bottom of each email or by contacting us via the email.

The ‘Contact us’ form accessed via a link at the bottom of our website homepage is supplied by Moore-Wilson and if you use this form to request information from us, the details given may be held for up to 18 months on their servers, until after the end of the active competition year. Personal data supplied in this way will only be used to answer the specific query initiated by you.

Personal Data Use (Additional for Entrants)

If you decide to enter the competition, you will need to supply personal data to enable us to manage your entry, and this may be used for a variety of purposes to facilitate this:

a) as an identifier for the images entered

b) to update you on the progress of your entry

c) to request further information about your entry

d) to respond to queries from you, and to help us to identify you when you get in touch

e) to notify you about changes affecting your entry

f) for accounts and general administration purposes

g) to carry out analysis and customer profiling

We do not collect financial information on our website. We use PayPal to process the payment of entry fees. When you complete the entry form, you will be diverted to PayPal’s site to make your payment and so will be subject to PayPal’s Privacy Policy for this financial transaction.

On the entry form there are two marketing questions:

a) You will be asked if you wish to receive newsletters and other marketing information from Landscape Photographer of the Year. If you select ‘yes’ then your details will be added to our list with Should you choose to receive marketing material, but then change your mind, you can opt out at any time by selecting the 'unsubscribe' option or by emailing us via the address below.

b) The second question asks if you wish to receive marketing information from organisations that are sponsoring or supporting the competition. If you choose to select this option, then your personal data may be passed to the relevant organisations. Once this information has passed from Landscape Photographer of the Year, it will be subject to the Privacy Policy of the organisation concerned and Landscape Photographer of the Year cannot accept any responsibility for any subsequent breaches of privacy that may occur.

If you decline the offer of receiving marketing material, then your personal data will be used by

Landscape Photographer of the Year to manage your entry as described above.

Landscape Photographer of the Year may also use your email address to inform you specifically of the launch of the next year’s competition.

3) Hyperlinks

The Landscape PhoTographer of the Year site does have links to other organisations. As soon as you leave the

Landscape PhoTographer of the Year site, you are recommended to check the Privacy Policy of the organisation before supplying any personal data. Landscape PhoTographer of the Year cannot be responsible for the protection of any data supplied to sites other than its own.

4) Sharing your information

We may share information about you as reasonably necessary for the effective running of the competition, with any of our employees, freelance personnel, sponsors and supporters, suppliers, agents, officers and sub-contractors.

We may, additionally, share your information:

a) In the event that we sell or buy, or plan to sell or buy, any business or assets, in which case we may disclose your personal data to the prospective buyer or seller of such business or assets,

b) With law enforcement & fraud prevention agencies so that they can tackle fraud. We will share information if we consider that we have to in order to comply with the law or to protect ourselves. We will share information to respond to a court order or subpoena. We may share information if a government agency or investigatory body requests it or if we are investigating potential fraud,

c) To the extent required by Law.

Organisations, who provide services to enable us to operate our business effectively, may be outside of the European Economic Area. If we transfer information outside of the EEA, we will make sure that the recipients agree to protect your information to the standard required within the UK.

5) Our legal basis for processing your Data

We will only process your information if we have a legal basis for doing so under current data protection legislation in the UK, including:

a) to pursue our legitimate interests (see below)

b) to comply with our legal obligations

In general, we only rely on consent as a legal basis for processing personal data in relation to sending direct marketing communications by email. You have the right to withdraw consent at any time.
Legitimate interests:
Where our processing is based on legitimate interest grounds, for example:

a) Collecting personal information to provide you with a smooth and efficient experience when using our website and entering our competition

b) To manage the competition effectively and fairly

c) To manage the tasks listed within the competition framework, such as judging, the giving of prizes, the organisation of the Awards Book(s) and Exhibition(s)

d) For our own marketing and research

6) Your rights

We want you to be comfortable with the way that we use your personal data and know what to do if you have any questions. You have the right to:

a) Know what data we hold about you and how we use it

b) Stop receiving direct marketing messages by withdrawing consent or opting out

c) Request access to or a copy of personal data that we hold about you

d) Rectification of your personal data if it is incomplete or inaccurate

e) Request that we delete your data

If you give us information on behalf of someone else, you confirm to us that you have their permission to do so and that they are aware of the contents of this privacy policy and do not have any objection to our processing their information in accordance with this policy.

7) Contact

If you have any queries or requests relating to our use of your personal data, please email us on or write to us: Lightworx Ltd, Eccliffe Mill, Eccliffe, Gillingham, Dorset, SP8 5RE.

8) Internet

Although the website uses a secure and verified payment system, please remember that other methods of internet communication, such as emails and messages sent via the website may not be secure. We take the security of our website seriously but cannot be held responsible for any unauthorised access, interception or loss of personal information transmitted via the internet that is beyond our control.

9) Amendments

We may update this privacy policy from time to time by publishing the amended version on our website, so please review it frequently. Changes and modifications will take effect immediately upon their posting on the website. Last modified: December 2019

10) Headings

The Headings we have used in this Privacy Policy are to aid clarity only and shall not affect the interpretation or validity of the information given.

11) Cookies

If you do not want us (and all other sites) to place cookies on your system you can switch cookies off in your browser. See the article below on: How to enable and disable cookies using your browser

Note: If you do disable our cookies you may find that certain sections of our website do not work. For example, you may have difficulties logging in or viewing certain pages.

What is a Cookie?

Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. The cookie will help the website, or another website, to recognise your device the next time you visit. Web beacons or other similar files can also do the same thing. We use the term "cookies" in this policy to refer to all files that collect information in this way.

There are many functions cookies serve. For example, they can help us to remember your username and preferences and analyse how well our website is performing.

Certain cookies contain personal information, for example, if you click to "remember me" when logging in, a cookie will store your username. Most cookies won't collect information that identifies you and will instead collect more general information, such as how users arrive at and use our website, or a user's general location.

More Info:

If you continue to use our website, we assume that you have made any adjustments you wish to your browser and are happy to receive the cookies that are enabled, both from our site and from the third-party suppliers we use to improve your experience on our site.

Google Analytics:

Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies” to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.


We use PayPal as our payment service provider. They may serve you Cookies during the transaction.
For more information on PayPal's Cookie Policies follow this link:

Latest news